Executive Assistant

Executive Assistant Job

Job Overview

Our company is looking for an experienced Executive Assistant to join our team. The ideal candidate will have previous experience in the drywall and steel framing industry. Preference will be given to these individuals. The job will be located at our Toronto Head Office and may transition to a hybrid role after the probation period. We offer performance-based advancement and a fast-paced working environment. If this sounds like a good fit, please apply with your resume. The key responsibilities of the Executive Assistant are the following:

  • Provide a high level of Customer Service – consistently receiving 90% or better in customer evaluations
  • Input customer information accurately into our Sales Management System
  • Answer company phones and manage incoming leads
  • Answer and make calls related to hiring new workers including scheduling and conducting interviews
  • Manage company Applicant Tracking System (ATS)
  • Manage and organize company emails
  • Conduct sales calls with potential clients provided by the company
  • Schedule and follow up with leads as necessary
  • Schedule project managers and clients to review job sites prior to proposals
  • Manage entire lead lifecycle including lead intake, follow ups, responses, scheduling meetings, preparing proposals and signatures
  • Prepare proposals for potential clients
  • Manage project and non project related receipts and file them according to company filing standards
  • Set up new projects in our Project Management System and maintain administrative duties throughout construction process including uploading invoices, payments made, invoices to owners, expenses etc.
  • Review and prepare payroll documents for approvals
  • Maintain office supplies and general office duties
  • Creating blogs, articles, and webpage content for website
  • All other job-related duties as directed by Management

Job Qualifications

  • Experienced in construction sales specifically with drywall, steel framing and insulation projects is a benefit but not a requirement
  • Must have extensive knowledge in Microsoft office software
  • Strong communication skills including reading and writing
  • Experience in construction is a benefit but not necessary
  • Experience in Microsoft Dynamics CRM manager is a benefit, but not a requirement
  • Punctual and able to take direction
  • Great attitude with a willingness to learn and the ability to adapt to changing circumstances
  • Willing to work hard
  • Critical thinker and able to make logical decisions
  • Great organizational skills