Office Administrator

Office Coordinator and Administrative Assistant

Job Overview

We are a growing construction company based in Toronto that is seeking a Construction lead Coordinator and CRM manager for a full time position. The main objective of this role is project intaking, where you will receive construction related leads either through email/phone, qualify the leads and update our CRM (buildertrend) accordingly.

We are looking for individuals who specialize in the following:

  • Answer company phones and input lead information into our CRM software
  • Manage company emails and input lead information into our CRM software
  • Follow up with leads daily via email and phone and schedule project managers to review job sites prior to proposals
  • Manage all leads coming through various company pipelines including lead intake, follow ups, responses, scheduling meetings, checking in etc.
  • Prepare proposals using our Microsoft Office products and our CRM software
  • Manage project and non project related receipts and file them according to company filing standards
  • Set up projects in CRM and maintain throughout construction process including uploading invoices, payments made, invoices to owners, expenses etc.
  • Manage our social media posting and interacting
  • Learning how to use CRM independently using online classes and CRM support staff
  • Miscellaneous office tasks as required

Qualifications

  • Must have extensive knowledge in Microsoft office software
  • Strong communication skills including reading and writing
  • Experience in construction is a benefit but not necessary
  • Experience in Buildertrend CRM manager is a benefit, but not a requirement
  • Punctual and able to take direction
  • Great attitude with a willingness to learn and the ability to adapt to changing circumstances
  • Willingness to work hard
  • Critical thinker and able to make logical decisions
  • Great organizational skills

Job Details

  • Type of Employment: Fulltime, Part time, Contractor
  • Working hours: 7am - 5pm
  • All jobs will be within a 30km radius of Toronto