Office Coordinator and Administrative Assistant
Job Overview
We are a growing construction company based in Toronto that is seeking a Construction lead Coordinator and CRM manager for a full time position. The main objective of this role is project intaking, where you will receive construction related leads either through email/phone, qualify the leads and update our CRM (buildertrend) accordingly.
We are looking for individuals who specialize in the following:
- Answer company phones and input lead information into our CRM software
- Manage company emails and input lead information into our CRM software
- Follow up with leads daily via email and phone and schedule project managers to review job sites prior to proposals
- Manage all leads coming through various company pipelines including lead intake, follow ups, responses, scheduling meetings, checking in etc.
- Prepare proposals using our Microsoft Office products and our CRM software
- Manage project and non project related receipts and file them according to company filing standards
- Set up projects in CRM and maintain throughout construction process including uploading invoices, payments made, invoices to owners, expenses etc.
- Manage our social media posting and interacting
- Learning how to use CRM independently using online classes and CRM support staff
- Miscellaneous office tasks as required
Qualifications
- Must have extensive knowledge in Microsoft office software
- Strong communication skills including reading and writing
- Experience in construction is a benefit but not necessary
- Experience in Buildertrend CRM manager is a benefit, but not a requirement
- Punctual and able to take direction
- Great attitude with a willingness to learn and the ability to adapt to changing circumstances
- Willingness to work hard
- Critical thinker and able to make logical decisions
- Great organizational skills
Job Details
- Type of Employment: Fulltime, Part time, Contractor
- Working hours: 7am - 5pm
- All jobs will be within a 30km radius of Toronto